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Receiving Clerk

Job Number
Full Time
Rove Port Saeed
Job posting
28 Jul 2016

Key Accountabilities

Operational Excellence (Receiving Clerk)

  • Plan daily receives against the forward list and liaise with suppliers to ensure coordination of deliveries and checking required.
  • Maintain accurate records of purchase orders and specifications for prompt checking of manifests.
  • Identify all shipments not meeting requirement and clearly communicate concerns to vendors and management.
  • Ensure all statutory and license related documentation to achieve compliance and maintain records.
  • Follow the HACCP receives processes and ensure that testing requirements are met and documented.
  • Coordinate documented spots checks of all critical processes in receives and publish quantitative scores for each component.
  • Mark all invoices and documents which are compliant to specification for approval by the manager for payment.
  • Identify any anomalies.
  • Update inventory records and ensure that the FIFO principle is followed when consignments are taken into store.
  • Utmost care should be taken while receiving the items from suppliers regarding the quality, expiry and quantity of the goods.
  • Make sure to check the temperature of the refrigerated delivery vehicles and also their compliance to HACCAP standards.
  • Beverage handling should be in compliance with CID and municipality regulations.
  • All invoices received from suppliers to be matched with LPO and forwarded to accounts payable department with all the supporting documentation for processing the payments to suppliers.
  • Interact with Cost Controller on a regular basis regarding the need/demand of items so that the orders could be placed accordingly to maintain the par level.

Policies, Systems, Processes  & Procedures

  • Implement approved departmental policies, processes and procedures, and provide guidance to fellow associates and monitor their adherence so that work is carried out in a controlled and consistent manner while delivering a world-class service.
  • Assist in communication and compliance of all approved hotel policies & procedures in the Department.
  • Ensure work flow is in continuous adherence to all approved policies & procedures.

Continuous Improvement

  • Motivate fellow associates and contribute to the identification of opportunities to take part in change initiatives, programmes and projects that reflect international best practice and changes in the competitive environment.
  • Encouragement of safe work, promotion of personal wellbeing and of environmental awareness.
  • Protection and optimization of assets and productivity improvement to improve returns on capital.

Reporting & Month end tasks

  • Assist Store Keeper in month end stock take conducted in coordination with cost control.
  • Any ad-hoc report requested by DOF/ADOF/CA or management.


Qualifications, experience and skills

Minimum Qualifications

  • Bachelor’s degree in Accounting, economics or business administration.

Typical Experience 1 to 2 years of experience in a similar role

Job-Specific Knowledge & Skills

  • Basic knowledge of Material control software

Knowledge in Basic food hygiene and HACCAP

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